SharePoint migration decisions have become more complicated due to the rapidly expanding volume of enterprise content and evolving user needs and expectations. Trends like social media, mobility and cloud computing have influenced enterprise collaboration and content management, prompting new features in SharePoint 2013 and making SharePoint Online an appealing option for some workloads.
While companies may find that SharePoint 2010 meets their content management and collaboration needs, some are considering SharePoint 2013, while others have questions about migrating content from third-party content management systems to SharePoint environments.
Others are considering SharePoint Online, the cloud-based version of the platform. It can reduce maintenance and management headaches and ease the experience for remote workers or third-party contractors. But migrating to SharePoint Online can also break site customizations, so user beware.
No matter the type of migration, concerns about SharePoint architecture, data integrity, governance and performance remain important. The growing significance of metadata as a way to categorize information and make it more findable adds another layer of complexity to any SharePoint migration.
Beyond the technical challenges, IT and content management professionals must also make the business case for upgrading SharePoint and encourage user adoption of new features. Without solid business buy-in and cooperation from end users, even the smoothest SharePoint deployment can fail.
Below, check out our guide on issues related to SharePoint migration, as well as our coverage of the 2014 SPTech conference.
SPTechCon 2014 coverage
Check out SearchContentManagement's latest coverage of SPTechCon 2014, which takes place in San Francisco April 22 through April 25.
Users are unlikely to embrace SharePoint for enterprise content management unless it’s clear that the features will help them do their jobs, so matching ECM functionality to business objectives is essential. Continue Reading
A SharePoint migration or upgrade gives companies a chance to clear out stale content and draw users' attention back to information governance practices. Continue Reading
SharePoint 2013's search won't provide much value with disorganized content and missing metadata. A migration may be the perfect time to put sites and content back in order so that useful information can be accessed when needed. Continue Reading
Planning a SharePoint upgrade
SharePoint migration can be difficult and time-consuming, and recent trends in content management don't make it any easier. The sheer volume and complexity of content in many modern SharePoint environments can make a migration seem overwhelming. New features in SharePoint 2013, including social and mobile capabilities, as well as the option to move to the cloud with SharePoint Online, have made the decisions and practices surrounding SharePoint migration even tougher. But the basic tenets of a successful SharePoint migration remain the same: evaluate existing infrastructure and business needs and take steps to ensure that a new SharePoint environment will cooperate with both. Here's advice on planning and implementing a SharePoint upgrade that takes new developments into consideration.
With the new features and functionality of SharePoint 2013 come questions about hardware upgrades, storage needs and cloud concerns. Continue Reading
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SharePoint 2013 features
As mobile devices and social media platforms change the way we share ideas, the new features in SharePoint 2013 can help foster better collaboration within the enterprise. But SharePoint 2013 has more to offer than modernized social and mobile capabilities -- updates to team sites and capabilities like e-discovery can also help encourage collaboration and manage content, while keeping the flow of information from proliferating beyond the realm of usefulness. For companies trying to decide if a SharePoint 2013 migration is the right choice, or for those who need advice on gaining business value from their investment, here are more details on what SharePoint 2013 can do.
SharePoint 2013 allows better integration with Exchange Server and Microsoft Lync, making e-discovery less time-consuming and costly. Continue Reading
SharePoint 2013 has made major advances in terms of out-of-the-box features, but the latest version still needs improvement in a few areas. Continue Reading