The pros and cons of SharePoint continue to pull users in different directions. Some companies have benefited from the new capabilities of SharePoint Online, while others languish in a mire of poor usability.
Despite maintaining a huge segment of the content and collaboration market, SharePoint has some major downsides. Organizations that have a well-established on-premises SharePoint deployment seem to have suffered the most, as their high hopes for the platform's evolving capabilities have been dashed. SharePoint has transformed in many ways since the 2010 version but it's clear that Microsoft has a long way to go in addressing usability issues and managing users' expectations.
This guide takes a comprehensive look at the pros and cons of SharePoint, from its promising cloud version, its new eDiscovery functionality and workflow capabilities, to the management gremlins that continue to afflict users. We also take a look at what users can hope for in SharePoint 2016.
1SharePoint in the cloud-
The pros and cons of SharePoint Online
For companies that don't currently have an on-premises deployment, SharePoint Online can cut costs and provide a refreshingly simple approach to content management and collaboration. However, users accustomed to the on-premises version may find the cloud version too restrictive. Here we look at the pros and cons of SharePoint Online, users' reactions and some expert advice for deciding whether the cloud is the right fit for your company.
An expert explains that SharePoint Online may become more of a standalone product -- but for now, companies may have to use a hybrid model to maintain the functionality they need. Continue Reading
Is SharePoint Online right for your company? An expert provides advice and a chart comparing the features of the two versions -- and whether or not certain shortcomings may be deal-breakers for certain companies. Continue Reading
For some companies, SharePoint Online has been a disappointment, and Microsoft has work to do to start gaining users' trust again -- especially among companies that already had an on-premises SharePoint deployment. Continue Reading
SharePoint Online's features have improved since its original release – but are these updates enough to provide users the functionality they need? Continue Reading
Can Microsoft resolve SharePoint's usability problems?
Despite the platform's widespread adoption, both the on-premises and online versions of SharePoint 2013 continue to have major usability problems. The articles in this section explain some of these functionality issues and explore how Microsoft may address them in the near future.
SharePoint adoption continues to dominate as an enterprise content management system -- despite the fact that users often struggle to use it. Continue Reading
New Office 365 customers now need to turn to third parties to support public-facing websites in SharePoint Online. What are the implications of this change? Continue Reading
SharePoint Online can be a simplified, lower-cost option for Web content management, but SharePoint WCM in the cloud lacks some of the key functionality of the on-premises platform. Continue Reading
It's far more difficult to fine-tune enterprise search in SharePoint Online because you can break core functionality. Continue Reading
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Advice for making the most of SharePoint
While SharePoint 2013 has its downsides, companies will continue to use the platform. Here are some tips for making SharePoint a more valuable part of business processes, including how to handle two of the largest challenges facing all ECM systems: information governance management and content accessibility.
SharePoint BPM may be overshadowed by other BPM platforms, but its workflow management can bring efficiencies at a lower cost than its rivals. Continue Reading
A crowded, mismanaged SharePoint repository spawns sprawl, poor governance and usability issues. Governance is the only way out. Continue Reading
When using SharePoint eDiscovery Center to perform e-discovery across SharePoint, Exchange and Lync data, keep a few considerations in mind to boost efficiency, improve search and reduce risks. Continue Reading
4SharePoint 2016 and beyond-
What does the future hold for SharePoint?
In general, enterprises are moving their business applications to the cloud. What does this mean for SharePoint? And what does the next version of SharePoint have in store? The articles in this section provide some answers for companies that are trying to decipher the SharePoint roadmap.
Microsoft is staking its future in the cloud. But if you are weighing SharePoint Online vs. on-premises, here's how the two differ. Continue Reading
Using OneNote with SharePoint can enhance SharePoint capabilities like collaboration and data organization. Continue Reading
Microsoft will release a beta version of SharePoint 2016, and claims it will feature better mobile, hybrid cloud and compliance tools. Continue Reading