Essential Guide

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SharePoint Online vs. on-premises: When does it make sense?

SharePoint Online can reduce infrastructure and management costs. But there are instances where SharePoint on-premises makes more sense.

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A guide to SharePoint migration

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While many SharePoint users have invested dollars in the on-premises version, there is much to recommend in the cloud-based version of SharePoint.

Scott RobinsonScott Robinson

As part of the Office 365 suite, SharePoint in the cloud offers IT shops the opportunity to get out from under serious infrastructure costs for servers and storage, and potentially loosen the reins of management as well. For some shops, questions about SharePoint online vs. on-premises start to make more sense when viewed through the lens of reducing costs and management overhead.

But users still have to consider scenarios where SharePoint on-premises makes more sense: In some cases, information is too sensitive or applications are too resource-heavy to accommodate the multi-tenancy of the cloud.

In other instances, companies may need SharePoint on-premises and SharePoint in the cloud to best exploit features and functionality.

In this podcast, SharePoint expert Scott Robinson talks about the differences between the two models, and how each SharePoint version should figure into companies' purchasing and decision making. According to Robinson, just one issue is customization of the SharePoint environment.

"It makes sense to keep SharePoint on-premises when you're managing your company's internal content," Robinson emphasized. "And then putting out there for the public the stuff where security is not a concern where you want the broadest access possible."

Next Steps

Migrating to SharePoint 2013

Features in SharePoint 2013

SharePoint licensing changes yield benefits?

This was first published in September 2013

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Essential Guide

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