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July 2009

How to build a successful SharePoint taxonomy

Taxonomy, frequently referred to as the information architecture of your site, is often the most visible and most important method for SharePoint users to locate information. But SharePoint implementers often rebel against that fact because SharePoint is considered to be a top-notch search platform.  Why should users rely on a site map and menus to locate data when search is faster and more reliable?  The reality is that many users do focus on the site taxonomy first and use the search capability second—if at all. Because of that, taxonomy plays more than one distinct role in SharePoint governance. In particular, taxonomy addresses site taxonomy (navigation) and content types (data). Your governance plan needs to cover both.  A SharePoint governance plan should treat taxonomy very seriously. When building out your SharePoint taxonomy, consider that site taxonomies typically serve the needs of these two core business principles:  Permanent departments and business functions Ad hoc collaboration Of course, there’s no such thing as...

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