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In a hospital, nurses need to organize their equipment to be as efficient as possible in high-pressure situations. In a business, employees also need to organize their files for processes to run smoothly, and content collaboration platforms can help companies maintain a smooth workflow. These systems give users the ability to work together on content -- some with greater capabilities than others.
While there are many content collaboration platforms to choose from, the choice depends on the needs of the company.
Here are four popular content collaboration platforms that may boost productivity within your organization.
OneDrive is a Microsoft cloud storage service that has many file-sharing capabilities. OneDrive is convenient because it doesn't limit access to only Office 365 users -- users can share files with anyone who has internet access.
Users can generate links to content that they then send through email or the OneDrive menu. These links are convenient but can cause security issues. To combat these security concerns, Microsoft gives owners the option to expire links after a certain amount of time, as well as to retract links to avoid long-term access.
OneDrive keeps everything in one place. Users can edit documents in real time and receive automatic notifications about changes even if they aren't logged in to the portal. Google Android and Apple iOS users can also access content via mobile apps.
2. Google Drive
Google Drive is one of the components of G Suite, formerly known as Google Apps for Work. This cloud platform gives users the ability to collaborate on documents in real time.
Google Drive has a feature called My Drive in which the files belong directly to the individual. The owner of the file can then choose with whom they share it. Meanwhile, the shared drive is owned by a manager who determines the recipients of the content and the levels of access they can receive.
A Google Drive app is also available for iOS and Android.
Dropbox is a content collaboration platform that integrates various tools, such as G Suite, Slack and Zoom, and lets users easily store and access files without leaving the Dropbox application.
Dropbox lets users create and store G Suite files and open files in Office 365 and have them automatically saved to Dropbox. Now, users can save files to Slack, as well as start meetings through Zoom, all within Dropbox.
A Dropbox app is also available for iOS and Android.
Box is a cloud platform that enables file sharing and collaboration. Through a partnership with Adobe, Box is giving users more PDF tools that include the ability to create PDFs, add electronic signatures to PDFs and more, enabling users to complete more tasks within Box, rather than switching between browsers.
Similar to Dropbox, Box also has integrations with Slack and Teams. Because both Slack and Teams have limited sharing capabilities, Box provides a platform for improved sharing and content tracking. These Box integrations also give content owners the advantage of controlling who has access to certain documents when sharing with Slack and Teams.
A Box app is also available for iOS and Android.