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SharePoint for records management matures

SharePoint for records management can aggregate the volume and variety of information that is now part of a comprehensive records management strategy.

Information management has become a discipline rife with risk and challenge.

Scott RobinsonScott Robinson

Companies are trying to get a handle on the exploding volume and evolving kinds of information they have stored -- whether in email, documents or other unstructured data -- on the company intranet or in traditional "records" with transactional data and customer information.

"Records management gets tricky in the modern era," said SharePoint and BI expert Scott Robinson. "Records used to be a very stable IT structure, but these days it's not quite that simple. We want them neatly packaged and stored efficiently, but we also want other items that are attached to those records to be just as accessible. SharePoint is a double-edged sword there."

But SharePoint on-premises and SharePoint in the cloud have made major strides in aggregating data sources and providing a scalable environment to store and manage this information. One of the key breakthroughs has been in getting a handle on the different kinds of data that reside throughout an enterprise.

"We can pull a batch of records and all the other objects associated with those records," Robinson said.

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