Tips

Tips

• How to embed video with SharePoint Media Web Part

  Adding audio or video to a SharePoint page isn't rocket science -- but there are some tricks to make it easier. An expert explains.  Continue Reading

• Contextually-aware content amps up the online experience

  Contextually aware content can enrich online experiences by anticipating user needs, but it also demands that users have a firm grasp of the customer journey and information architecture already in place.  Continue Reading

• The ups and downs of enterprise collaboration software

  There's no shortage of enterprise collaboration tools available. Will a few rise to the top of the heap and gain critical mass among users?  Continue Reading

• Migrating to Office 365: The good, the bad and the ugly

  Moving to Office 365 may not be easy, explains expert Peter O'Kelly. But in the end, users will have a tool they're familiar with and you may save money.  Continue Reading

• Should the government set consumer data protection rules?

  If private companies aren't adequately protecting consumer data against breaches, should governmental agencies step in and develop guidelines?  Continue Reading

• SharePoint Managed Metadata Service creates efficiencies

  Manually applying metadata to SharePoint deployments is time-consuming and can create inefficiencies. The overlooked Managed Metadata Service can help.  Continue Reading

• Steps to make hybrid SharePoint search work

  Since the advent of cloud-based SharePoint, the refrain has been, "Why doesn't search work?" Today, you can configure SharePoint to address that problem.  Continue Reading

• Tips to align SharePoint hybrid licenses and subscriptions

  If you’re considering a hybrid SharePoint license, the key is alignment between your cloud and on-premises licensing schemas.  Continue Reading

• Examining the pros and cons of Microsoft Power BI tools

  Power BI is a suite of business intelligence tools that targets user-friendly analysis and reporting. But what are users getting for their money, and how is it potentially useful?  Continue Reading

• Common pitfalls that derail BI initiatives

  Business intelligence tools can provide a valuable gauge for enterprise productivity, but many BI initiatives are stymied by common roadblocks.  Continue Reading

• Machine learning can fuel smarter online experiences

  Machine learning is poised to improve online experiences for enterprises, but that will likely require investment in knowledge mapping and information architecture.  Continue Reading

• Deleting information isn't effective for information risk management

  Many companies try to get a handle on information risk management by indiscriminately getting rid of information. That's a mistake.  Continue Reading

• Will a single cloud platform ever meet all business needs?

  While companies have moved data and applications to the cloud, there is no single cloud platform that promises to suit all their needs.  Continue Reading

• Power BI for Office 365 promotes collaboration

  Business intelligence traditionally has been the province of specialists, but Microsoft Power BI provides a user-friendly interface for visualizing and sharing data insights.  Continue Reading

• SharePoint 2016 Beta 2 adds security and hybrid features

  A second SharePoint 2016 beta brings a hybrid App Launcher and data loss prevention tools on premises, but the overall experience will be very familiar for Office 365 subscribers.  Continue Reading

• Website localization efforts can be aided by analytics

  Websites provide access to a global audience, but Web localization efforts should concentrate on where visitors are coming from -- and why.  Continue Reading

• Ten tips on Web content translation for global audiences

  A crucial component of localizing a global Web presence is translation. Avoiding common missteps can make those efforts easier and more effective.  Continue Reading

• Information governance strategy and e-discovery are intertwined

  Information governance, with its emphasis on managing information throughout its lifecycle, can help your company create a stronger e-discovery process.  Continue Reading

• Company intranet reboot delivers knowledge for mobile staff

  Intranet technology has not always enjoyed widespread adoption and use. An accessible, mobile-ready and people-oriented platform is changing that for a Canadian nonprofit.  Continue Reading

• Enterprise file synchronization and sharing vs. ECM: Who'll win?

  Enterprise file sync and share shook up the traditional ECM software scene, prompting some to wonder whether EFSS tools will replace ECM software.  Continue Reading

• What to expect with SharePoint licensing for SharePoint 2016

  Microsoft hasn't released the licensing details for SharePoint 2016, but there are a couple of areas where enterprises can expect additional expenses.  Continue Reading

• Can enterprise search tools achieve parity with Google?

  Companies want an enterprise search function that performs like Google, but hurdles persist to make that scenario reality. Emerging technologies offer hope of future parity.  Continue Reading

• Enterprise search features offer unique challenges

  Companies want enterprise search to perform like top Web engines, but improvements will need to target the unique needs of business. New technologies could help bridge that gap.  Continue Reading

• Why information governance strategy equals information access

  Information governance strategy needs to facilitate proper collection of information, accommodate human error and legacy systems, and use emerging analytics tools.  Continue Reading

• Simplifying migration with the Office 365 Import Service

  Migrating on-premises content to the cloud can be time-consuming and painful. Microsoft is looking to expedite that process with its new Office 365 Import Service.  Continue Reading

• Website localization demands cultural and technical savvy

  Launching a global Web localization program requires a firm understanding of how language and culture can alter the display in different markets.  Continue Reading

• Web localization must account for global SEO variations

  Web localization efforts that overlook how regional factors can alter search engine optimization ranking run the risk of diminished returns.  Continue Reading

• Microsoft Power BI removes barriers to data insights

  Microsoft Power BI can help businesses visualize company data and keep abreast of trends, but does it address the traditional analytic pain points of cost and complexity?  Continue Reading

• Mobile SharePoint options: Microsoft finally delivers?

  Microsoft is making good on a mobile SharePoint experience, but users still need to choose a path to get there.  Continue Reading

• Government deployments play up SharePoint pros and cons

  SharePoint is widely used in the public sector, and those deployments often emphasize the strengths and weaknesses of the platform.  Continue Reading

• Prelaunch planning is key for multilingual Web strategy

  Multilingual Web strategy should align technology and expertise to meet business objectives. Mapping out needs and capacity is a good place to start.  Continue Reading

• SharePoint 2016 beta is solid, but don't expect fireworks

  SharePoint 2016 beta makes some solid improvements for the user experience, but feels more like an update than a major new release, said one expert.  Continue Reading

• Are text analytics tools the future of records management?

  In recent years, text analytics tools have simplified the time-consuming and onerous work of records management.  Continue Reading

• Choosing the right social media branding strategy

  Social media provides a direct conduit to consumers that can supplement traditional marketing. But it's important to craft that message carefully.  Continue Reading

• Paperless office solutions extend far beyond scanning

  Creating a paperless office has been a strategic goal for companies for some time. But a myopic focus on scanning prevents it from becoming a reality.  Continue Reading

• Tips for choosing a Web software integrator

  Vendors are increasingly trying to work as systems integrators as well as software sellers. But that scenario poses drawbacks for consumers, according to one expert.  Continue Reading

• In content management software, users want what they want

  In the past, the business set the content management software agenda, which brought hard-to-use systems. Today, the user agenda dictates easy-to-use systems.  Continue Reading

• Proactive compliance opens new doors for efficiency

  Compliance initiatives are often prompted by legal or regulatory concerns, but a proactive approach is more likely to create return on investment.  Continue Reading

• Challenges of combining structured and unstructured data

  Business intelligence tools can turn company data into valuable insights, but unstructured data is often a missing component. It doesn't have to be.  Continue Reading

• Should mobile strategy include wearable apps?

  Wearable devices offer new possibilities for interacting with cloud and Web content, but most applications remain firmly linked to parent devices.  Continue Reading

• Outlook-OneDrive integration powers next-gen email collaboration

  Microsoft looks to combine the popularity of email collaboration with the controls of ECM file sharing by integrating OneDrive for Business with Outlook.  Continue Reading

• SharePoint 2016 expands e-discovery capabilities

  Microsoft is targeting compliance pain points with SharePoint2016, promising improved e-discovery software for hybrid and unstructured data.  Continue Reading

• Box-IBM partnership opens doors for task-oriented mobile ECM

  The combination of Box content services and IBM cognitive computing tools could unlock new functionality for mobile ECM by powering smart, task-oriented applications.  Continue Reading

• How to launch and maintain an enterprise taxonomy

  Taxonomy provides valuable structure for content management, but it often requires customization and ongoing attention.  Continue Reading

• Content analytics becomes an enterprise must-have

  As companies generate increasingly more content, they are coming to recognize that content analytics is a nonnegotiable.  Continue Reading

• New OneDrive sync client may disrupt file-sharing market

  A new sync client for One Drive is coming soon, but the offerings may be too Microsoft-centric to encourage defection from competing services, such as Box.  Continue Reading

• Information governance strategy isn't a project -- it's a culture

  Companies are often daunted by the prospect of developing an information governance strategy. But start small, and recognize that it's about changing company culture.  Continue Reading

• Seven signs you need to upgrade your legacy systems

  Legacy systems can last well beyond their expiration date. So how do you know when it's time to upgrade them?  Continue Reading

• Seven tips in building an information governance strategy

  Your information governance strategy is like running a long-distance race, not a sprint, so plan for endurance, fortitude and various steps along the way.  Continue Reading

• Configuring hybrid search for SharePoint 2013

  Configuring hybrid search for SharePoint Online and SharePoint 2013 isn't quick or easy, but an eight-step process can get the job done.  Continue Reading

• Companies revisit their social media business strategies

  Social media is giving unprecedented voice to consumer preferences and concerns, but there are technology and human challenges to overcome.  Continue Reading

• Ten tips to expose and expunge shadow IT at your company

  Bringing shadow IT projects into the sunlight requires change management and getting employees to embrace IT-sanctioned technologies.  Continue Reading

• How to define user access controls for cloud content services

  As companies move content to the cloud, they need to sort out how to secure access to that information.  Continue Reading

• Office 365 Groups part of Microsoft strategy to spur cloud adoption

  Microsoft's Office 365 Groups strives to make it easier for teams to collaborate and share documents. But if you're not in the cloud, you can't use it.  Continue Reading

• OneDrive for Business and SharePoint fill different niches

  Microsoft is unveiling new OneDrive for Business features in a bid for enterprise cloud file-sharing turf, while leaving more structured collaboration to SharePoint.  Continue Reading

• Microsoft Delve may drive demand for Office365

  Microsoft Delve is touted as a hot new interface for SharePoint, but will users embrace it or find it intrusive?  Continue Reading

• Cloud file sharing pushes ECM content for mobile apps

  Cloud file sharing has been a boon for remote collaboration. Now file-sharing apps are poised to help users manage content for mobile experiences.  Continue Reading

• Google shift underscores importance of mobile Web design

  Google is adding mobile performance to its SEO equation, and that has companies reevaluating Web strategy to avoid losses in search rankings.  Continue Reading

• Merging your view of structured and unstructured data in SharePoint

  Companies are seeing the merits of merging structured and unstructured data in SharePoint. But gaining the resulting business insight will take work.  Continue Reading

• Don't blame SharePoint for poor SharePoint adoption

  Companies often blame SharePoint for poor user adoption. But the reality is more complex.  Continue Reading

• Should users eagerly await SharePoint 2016?

  SharePoint 2016 is expected to improve hybrid scenarios. There's also room for upgrades with ECM, cloud configuration and data integration.  Continue Reading

• Widespread SharePoint adoption doesn't eclipse SharePoint cons

  SharePoint has about two-thirds of the document management and collaboration market. So why do users hate it?  Continue Reading

• What to expect in SharePoint 2016

  How will SharePoint 2016 migrate users to hybrid clouds, and what's in store for integration with SQL Server, Power BI and Office 365?  Continue Reading

• DAM spending should stem from digital content needs

  A recent survey indicates widespread dissatisfaction with digital asset management software. Unrealistic expectations are likely a factor.  Continue Reading

• Security controls move to information assets

  Repository-level security is too imprecise to protect sensitive information from accidental leaks and intentional breaches. A composite of controls starting at the content level may be the answer.  Continue Reading

• Content asset protection: How to combat the ‘inside job’

  The Target and Home Depot data breaches highlight the need content asset protection from external threats. But what about threats from an 'inside job'?  Continue Reading

• Mobile back end as a service is behind seamless mobile experiences

  Users expect a seamless, engaging experience on mobile devices. Enter mobile back end as a service -- which users don't see -- for personalizing the interactivity.  Continue Reading

• Information managers: Embrace the information management chaos

  The volume and velocity of data is exploding. Information managers have to accept the reality of the situation to get a handle on it.  Continue Reading

• Consumerization of IT driving change in ECM software

  In the future, managing content will be less about the ECM software you use and more about creating processes and services that enable more efficient work.  Continue Reading

• Is SharePoint in the cloud the right fit for your company?

  SharePoint Online can reduce costs and ease management headaches, but not without a few functionality tradeoffs. Companies should be familiar with shortcomings before making the move into the cloud.  Continue Reading

• The Clinton email brouhaha and information governance

  Hillary Clinton's use of a personal email account raises information governance issues that need to be addressed.  Continue Reading

• Can SharePoint eDiscovery Center meet your company's legal needs?

  SharePoint provides useful native e-discovery capabilities, but they might not be adequate for companies dealing with complex cases and a wide variety of content types.  Continue Reading

• Using social media for business: Terms you should know

  What does 'social business' actually mean? And is 'snackable content' just another marketing buzzword? This glossary clarifies these concepts and other important terms related to social media for business.  Continue Reading

• The five commandments of content governance policies

  Getting your content governance house in order starts with treating your information as an asset -- just as you would your revenue-generating resources.  Continue Reading

• Alternatives to SharePoint abound

  Microsoft's SharePoint may be ubiquitous, but several alternatives to SharePoint have like functionality -- and fewer management headaches.  Continue Reading

• Forrester's Wave on WCM software spotlights APIs, partner ecosystem

  This year's Forrester Wave for Web content management systems is out. The report spotlights the importance of open APIs and the partner ecosystem.  Continue Reading

• The top 10 SharePoint Online governance tips

  A crowded, mismanaged SharePoint repository spawns sprawl, poor governance and usability issues. Governance is the only way out.  Continue Reading

• Why DAM systems aren't keeping pace with digital tasks

  DAM systems have historically managed images and video in a discrete way. But they haven't kept pace with changing digital experiences and new tasks.  Continue Reading

• Is the paperless office imminent?

  Going paperless in the office often seems like unachievable goal. An expert outlines some steps to get there.  Continue Reading

• How analytics engines could -- finally -- relieve enterprise search pain

  Analytics engines could take what was once the province of e-discovery and make effective enterprise search a reality across all company information.  Continue Reading

• ECM market trends to watch in 2015

  The need for more granular content management rights and the lower cost of storage are just two trends likely to dominate the ECM market in 2015.  Continue Reading

• Why usability will drive ECM software in 2015

  Usability is the priority in ECM software. Vendors will face a day of reckoning if they push technology that isn't user-friendly in 2015.  Continue Reading

• SharePoint Online, other Office 365 apps work together

  Following its 'better together' strategy, Microsoft plans deeper integration between SharePoint Online and other Office 365 applications.  Continue Reading

• ECM systems: From silo busting to silo bridging

  Enterprise content management systems are increasingly powerful, not as centralized repositories, but as middleware for other information and apps.  Continue Reading

• The right way to configure co-authoring in SharePoint 2013

  Document co-authoring in SharePoint 2013 is somewhat easier than in previous versions, but administrators need to configure the platform correctly.  Continue Reading

• Effective WCM systems work behind the scenes

  Effective Web content management systems work behind the scenes to organize and present information based on audiences' actual needs.  Continue Reading

• How to build visual workflows in SharePoint

  Editing workflows in SharePoint has become more intuitive, with Visio integration that makes it easier to alter the structure of business processes.  Continue Reading

• Comparing social media monitoring tools

  SDL is a popular choice among social media monitoring tools, but how do its competitors stack up?  Continue Reading

• Collaboration software: It's not about the tools

  The success of a collaboration software tool starts long before its purchase. First design a collaboration strategy that delivers measurable results.  Continue Reading

• SharePoint migration, step by step

  There are several options for SharePoint migration and though the methods differ, all share steps in common.  Continue Reading

• SharePoint migration: To the cloud we go?

  Migrating SharePoint on-premises or a legacy CMS to SharePoint Online can bring serious benefits, so why are some companies reluctant?  Continue Reading

• SharePoint 2013 records management offers new compliance options

  SharePoint 2013 offers new options for records storage and management that can help organizations stay compliant without inhibiting the way they work.  Continue Reading

• Records management enlists data analytics tools

  Using data analytics tools can help records managers strike a balance between information governance and business needs.  Continue Reading

• Getting a handle on social media analytics tools

  Social media analytics tools differ from the BI tools you're used to. Here's how they work and why they can nurture customer experience.  Continue Reading

• Getting the most out of business collaboration software: Rules to live by

  Companies that have made the leap and use collaboration software offer up some rules to live by in creating effective communities.  Continue Reading

• Building a SharePoint 2013 search-based application

  In building a SharePoint 2013 search-based application, you can create powerful search functionality that incorporates internal and external data.  Continue Reading

• Creating public-facing websites in SharePoint Online

  SharePoint now enables users to build lower-cost public-facing websites with SharePoint Online. Can this capability drive adoption of Office 365?  Continue Reading

• Records management software wish list: The 10 must-have features

  Well-designed records management software has key features. An expert outlines the 10 must-have capabilities that should be on your 2014 wish list.  Continue Reading

• Easing SharePoint development with Quick Apps for SharePoint

  With Quick Apps for SharePoint, you can free up SharePoint development resources and avoid costly custom coding.  Continue Reading

• How to configure SharePoint for mobile devices

  As more organizations support bring-your-own-device initiatives, end users increasingly expect access to SharePoint resources from mobile devices.  Continue Reading